Position: Procurement Officer
Location: Mainland / Surulere - Lagos
Employment Type: Full-time
Job Summary
The Procurement Officer will manage end-to-end procurement for FM operations — sourcing and purchasing spare parts, consumables, PPE, tools, and subcontracted services, while maintaining supplier relationships, contracts, and compliance documentation.
The role blends hands-on FM/site procurement (critical spares, subcontractor agreements, consumables) with general procurement discipline (competitive sourcing, cost control, contract administration), operating within defined expenditure approval tiers.
About Company
International Facilities Services Limited (IFS) Group is one of West Africa's leading integrated facilities management and environmental services groups, providing: Integrated Facility Management, Technical Maintenance Services, Industrial Cleaning, Healthcare Support Services, Environmental & Sustainability Solutions, Engineering Projects, Cleaning Equipment & Chemical Distribution, Technology-enabled Facility Management. Office& Facilities Management
Responsibilities:
Source and purchase spare parts, consumables, PPE, tools, and equipment required for hard and soft FM service delivery.
Issue Requests for Quotation (RFQs) to preferred and prospective suppliers/subcontractors; evaluate bids on a fair, competitive, and accountable basis.
Negotiate pricing, terms, and service levels with suppliers and subcontractors; escalate contract terms beyond personal authority appropriately.
Raise, track, and manage purchase orders through to delivery and invoice reconciliation.
Administer subcontractor agreements and supplier contracts, ensuring timely execution, renewal, and compliance with agreed terms.
Manage procurement within defined Minor/Medium/Major variable expenditure approval tiers, routing approvals correctly by value band.
Maintain accurate stock and inventory records for critical spares and consumables; support minimum stock/reorder point management.
Track supplier performance (lead time, quality, reliability) and maintain an approved vendor list.
Ensure procurement of regulated items (e.g. chemicals) complies with relevant certification and regulatory requirements (e.g. NAFDAC-approved chemicals).
Maintain organised procurement documentation: RFQs, POs, contracts, supplier records, and audit trails.
Support budget tracking and cost control by monitoring procurement spend against forecast and flagging variances.
Coordinate with the Facility Manager and service leads to align procurement timing with PPM schedules and operational needs.
Requirements and Qualifications:
HND / Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, or a related discipline.
3–6 years' procurement experience, ideally including exposure to Facilities Management, engineering spares, or subcontractor/vendor management.
Working knowledge of general procurement principles: competitive sourcing, tendering/RFQ processes, contract administration, and supplier evaluation.
Familiarity with FM-specific procurement needs (spare parts, consumables, PPE, specialist subcontractors) is a strong advantage.
Strong negotiation skills and commercial awareness, balancing cost, quality, and delivery reliability.
Comfortable working with a CMMS/ERP or procurement system for purchase orders, stock tracking, and reporting (training provided if not previously used).
Excellent organisational skills and attention to detail, with the ability to manage multiple concurrent purchases and contracts.
Strong written and verbal communication skills for supplier negotiation and internal coordination.
High standard of integrity and accountability, given the role's financial and compliance exposure.
Application Closing Date
17th September, 2026.
How to Apply
Interested and qualified candidates should click on the apply now above.